10-28-19-R - Laserfiche WebLink

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City of Arden Hills Personnel Policy'_` Effective February 29, 2016 ri` 1 ILN HILLS Amended December 19 'n' October 28, 2019 activate after a period of non-use. The period of non-use shall be for no more than sixty (60) minutes. 3. Desktop computer users shall store confidential and sensitive information on a networked drive (shared directory on the City network) and not the user's hard drive. 4. Desktop and notebook computers and monitors shall be turned off at the end of each workday unless instructed otherwise by the IT Department to perform routine maintenance. 5. Desktop and notebook computer users shall not disable or alter security safeguards, such as virus detection software, installed on City desktop or notebook computers. 6. Additional security requirements may be required for computers containing data governed by other applicable State and Federal laws including law enforcement data and data associated with the Health Insurance Portability and Accountability Act (HIPPA). 7. Employees shall immediately inform their Supervisor and the I.T. Help Desk should they become aware of a possible security breech. This includes knowledge of a password by someone not authorized to have it, inappropriate demand to reveal a password, unauthorized access to a system, and loss or theft of equipment or storage media (CDs, disks). Physical Security Measures. Physical security measures shall be used to secure notebooks, computer media, and other forms of information storage media containing confidential or sensitive information. 1. Mobile notebook computers actively connected to the network or information systems must not be left unattended. 2. Notebook computers left in a vehicle except in public works department vehicles where the device is mounted to the vehicle console. If possible, the notebook should be stored in a locked trunk. (Weather conditions should be considered when leaving electronic equipment in a vehicle for long periods of time.) Unattended vehicles shall be locked at all times. 3. Mobile notebook computers, computer media and any other forms of removable storage (e.g. zip drives, flash drives, etc.) should be stored in a secure location, attached to the workstation by locking cable or stored in a locked cabinet when not in use. 4. O her information storage media containing confidential data such as paper, files, tapes, etc. shall be stored in a secure location or locked cabinet when not in use. Peripheral Equipment. 92