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ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 3 Councilmember Scott commented he did not understand how to move forward with this item given the fact the City was not aware how much traffic would shift away from Snelling Avenue and back to 35W once the MNPASS project was complete. Mayor Grant stated the public engagement process should be the main focus at this time in order to assist MnDOT with understanding the impact of a potential closure. Mr. Lindeberg reported this was the case. Mayor Grant recommended MnDOT not close Edgewater as this was the only access point for the adjacent neighborhood. Mr. Lindeberg thanked the Council for the input and stated MnDOT will be holding an Open House for the Snelling/Hamline Avenue access. MnDOT will coordinate with staff at the cities of Arden Hills and Roseville to identify a date and location for the meeting, to be held on or before early May 2020. He commented further on how MnDOT would advertise for the Open House. C. HVAC Discussion City Administrator Perrault stated the City Council directed staff to begin the process to replace our current cooling system. Staff met with Johnson Controls, the City's current maintenance provider for HVAC related systems, and requested they review our current system and put together a proposal to replace our cooling system. The current system is original to the building, and is approaching end of life. Johnson Controls did not design the current system, but has been maintaining it. City Hall has had numerous issues over the last few years that have resulted in the building not being cooled properly. To date in 2019, Johnson Controls has been out to the City numerous times to address cooling issues (not including the normal maintenance visits), which resulted in $7,264 in additional maintenance costs. City Administrator Perrault explained Johnson Controls will be in attendance to present their proposal to the City at the work session, and will be able to answer Council questions. As requested, Johnson Controls also includes information regarding potential solar viability at City Hall. The three options, for cooling, that Council will want to choose from are replacing the units with similar units in their current location (there are some design concerns associated with this option, which Johnson Controls will address), replacing the units with similar units and moving the units to the rear of City Hall, and the final choice would be to replace all three cooling units with a single Chiller in the same location as the current units. Johnson Controls will lay out the pros and cons of each solution. Johnson Controls will also present Council with an option to replace the buildings boilers. City Administrator Perrault noted, Johnson Controls is a vendor with Sourcewell, which is a joint purchasing cooperative formally known as the National Joint Powers Alliance (NJPA). This means that all of the vendors with Sourcewell have been through a competitive solicitation process and have pre -negotiated costs, which is similar to buying off of the State contract. Staff will be seeking direction on which solution the City Council would like to move forward with. Once Council has given the necessary direction, Johnson Controls will have an execution ready proposal at a future Council meeting.