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ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 21, 2020 6 Public Works Director/City Engineer Blomstrom noted they are looking for direction on how to manage the 2021 Pavement Management Program. The Capital Improvement Program identifies street and utility improvements within the residential area consisting of Jerrold Avenue, Glenpaul Avenue, Edgewater Avenue and Prior Avenue. Roadway improvements along Lake Valentine Road are also included in the proposed project. Construction is scheduled for 2021. Staff strongly recommends an early start for this project to ensure adequate time is available for public engagement, design, state aid approval, and quality control reviews prior to awarding the construction contract. They would like to begin that project early this year. One of the first steps is the feasibility report. He would like to develop that report with staff and put that in their 2020 work plan. Public Works Director/City Engineer Blomstrom said the third piece is the 2020 Capital Projects. Three of those projects for the 2020 construction season primarily involve roadway, paving or drainage improvements; the Hamline Avenue Pedestrian Crosswalks, City Hall Parking Lot Improvements, and the Shorewood Drive Drainage Improvements. Each of those individually are not a freestanding project in terms of bidding. He suggested consolidating those projects into one project package is more efficient to bid, they would likely get more competitive bid prices and would be more efficient to manage during construction. He asked if the Council would agree to negotiating with HR Green to put together a common plan set as they have already done some of the work. They would design the parking lot and Shorewood Drive, take the design sheets they have already prepared for the Hamline Avenue crosswalk and merge them into one common set of plans and specifications. After discussion Staff was directed to move forward with all three of the recommended projects as presented in the memo; Asset Management Plan, 2021 Pavement Management Plan and 2020 Capital Projects, and to negotiate a professional services agreement with HR Green for the 2020 Capital projects. H. Council Retreat Discussion Mayor Grant asked if the Council wanted to have a retreat. Councilmember McClung wasn’t sure he saw a huge benefit to it. Councilmember Holden would like to create specific priority lists. Councilmember Scott said no. Councilmember Holmes stated no. Mayor Grant said they could schedule and extra work session rather than a facilitated retreat to discuss priorities. City Administrator Perrault indicated he was in favor of having a Council retreat. He felt it would be beneficial with the newer staff. He’d like to talk about short term priorities. If Council isn’t interested he would like to have a Department head level retreat but felt prioritization and performance talks with the Council would be beneficial.