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AGENDA ITEM – 1E <br /> <br />MEMORANDUM <br /> <br /> <br />DATE: July 23, 2020 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Dave Perrault, City Administrator <br /> Jolene Trauba, Deputy City Clerk <br /> <br />SUBJECT: Multi-Function Copy Machine Proposal <br /> <br /> Budgeted Amount: Actual Amount: Funding Source: <br /> $1,429.50 (monthly) TBD Multiple Funds <br /> <br />For Council Consideration <br /> <br />The Council may consider providing feedback on multi-function copy machine proposals. <br /> <br />Background <br /> <br />The City’s current multi-function five-year copy machine lease with Canon Solutions expires <br />September, 2020. Staff requested proposals from four companies: Canon Solutions, Loffler, <br />Marco and Metro Sales. (Roseville IT is familiar with these companies as they generally service <br />the other cities in Metro I-net.) All four companies provided proposals for either a buy or lease <br />option, with Loffler and Metro Sales providing proposals for two separate machines. <br /> <br />Staff reviewed copy machine needs and requirements and requested that the proposals for a new <br />machine include: <br />-60+ pages per minute in B&W and color <br />-Single-pass document feeder <br />-Post-Script and PCL printing <br />-Printing up to 11” X 17” <br />-Tab Printing Capability <br />-Media capability from 20lb bond up to 100lb cover <br />-Paper capacity up to 4.000 11” X 17 sheets <br />-Stapler function <br />-Ability to send/receive faxes <br />-Ability to scan documents to email <br />-Surge Protector <br />-Delivery, Install & Training included in price <br />-Minimally 8 extra hours of engineer/post-sales support to debit from over term of contract <br />