07-23-2020-SWS - Laserfiche WebLink

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AGENDA ITEM – 1B MEMORANDUM DATE: July 23, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: HVAC Replacement Update Budgeted Amount: Actual Amount: Funding Source: $350,000 $360,200 Equipment/Building Fund For Council Consideration Council may direct staff on moving forward with one of the recommended options for HVAC replacement and upgrade. Background The City Council approved a proposal with Paulson and Clark to handle the design and construction administration for replacing cooling and heating equipment at City Hall, their recommendations can be found in Attachments A and B. The Council previously received information from Johnson Controls on their recommendations, costs, etc., the previous memo is attached for reference (see Attachment C). A representative of Paulson and Clark will be available to walk the Council through their recommendation and answer any questions. In summary, Paulson and Clark is recommending replacement with like equipment for both the cooling and heating equipment, they did not feel a chiller was needed nor did they come across any issues regarding manufacturer’s warranties or operational concerns. Paulson and Clark will also comment on next steps and timing of the project. Budget Impact The project is budgeted in total at $350,000, the contract with Paulson and Clark is for $46,200, leaving $303,800 for the equipment and installation. Paulson and Clark are estimating $304,000 for the equipment and installation as recommended; staff would recommend Council consider the duct work and unit heater replacement at $5,500 and $4,500, respectively. Should Council move forward with the aforementioned items the total cost of the project would be $360,200, $10,200 over what was initially budgeted; however, there is a $20,000 contingency built in for general construction work, so the project may still come in at or under budget.