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CONSENT ITEM—6B ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Authorize Order to Outfit Plow Truck Unit 85120 Budgeted Amount: Actual Amount: Funding Source: $135,000.00 $132,921.00 Capital Equipment Replacement (2021 CIP) Fund Council Should Consider The City Council is requested to consider authorization of expenses to outfit City plow truck unit 85120 in the amount of$132,921.00. Back2round/Discussion On March 9, 2020, the City Council authorized the purchase of one 2021 Mack single axle cab and chassis in the amount of $108,963.00 as the initial purchase to replace a 2011 International single axle plow truck. This vehicle replacement was advanced from the year 2023 due to significant maintenance costs and reliability issues with Unit 85120 as discussed during the February 18, 2020 City Council work session. Funding to purchase the cab and chassis for Unit 85120 was provided by rescheduling other equipment replacements as shown on Attachment A. Replacement of a large municipal snow plow vehicle is often completed in two steps. The cab and chassis is typically purchased first, followed by the vehicle outfitting with a dump body, front plow, wing plow and other equipment. The current 2020 — 2024 CIP and Attachment A includes projected costs for both the cab and chassis purchase and the outfitting cost. The cab and chassis for snow plow Unit 85120 is scheduled to arrive later this year. The wait time for outfitting the plow truck is 12 to 18 months with Towmaster, the vehicle outfitting vendor for the state cooperative purchasing contract. The City would need to approve the sales order to secure a scheduled date for vehicle outfitting. By approving the sales order now, the truck can be placed in the queue line for outfitting by January 2022. Page 1 of 2