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CONSENT ITEM— 6D ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Professional Services Agreement for 2021 PMP Street and Utility Improvement Project Budgeted Amount: Actual Amount: Funding Source: $570,000 $337,767 PIR, Water, Sanitary Sewer, Surface (Est.from Feasibility Report) (Proposed) Water, Special Assessments Council Should Consider Approval of a professional services agreement with Bolton & Menk in the amount of$337,767.00 for the 2021 PMP Street and Utility Improvement Project. Back2round/Discussion On June 15, 2020 the City Council directed staff to issue a Request for Proposals (RFP) for engineering design and construction administration services associated with the 2021 Pavement Management Program (PMP) Street and Utility Improvement project. The scope or work contained within the RFP is provided in Attachment A. The RFP was issued to seven consulting firms. All seven firms submitted a proposal response on July 14, 2020. Proposals were evaluated by the Public Works Director, Assistant City Engineer and City Administrator based on five criteria: project understanding and approach; team qualifications; experience; delivery schedule, and cost. The results of the proposal evaluation is provided in Attachment B. Based on a review of the proposals, staff recommends approving a professional services agreement to Bolton & Menk for the 2021 PMP project. The Bolton & Menk proposal provided a clear and organized approach, a team with experience in similar street and utility improvement projects, a detailed project delivery schedule, and sufficient hours to complete a quality design and properly administer the construction process. Page 1 of 2