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ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION—JULY 13, 2020 2 B. Pavement Resurfacing Discussion Public Works Director/City Engineer Blomstrom stated that the City Council held an initial discussion of the city's street overlay projects that are conducted by the Public Works Department at its June 15, 2020 work session. He outlined the three informational items included in the agenda materials as follows: 1. A summary of project locations and costs for past overlay projects completed by department staff. Public Works Director/City Engineer Blomstrom indicated that Finance Director Bauman reviewed available information and compiled a historical costs summary of previous city projects (see Attachment A). 2. A review of average bid prices for recent contracted overlay projects. Public Works Director/City Engineer Blomstrom indicated that Engineering staff obtained recent bid tabulations from the cities of Roseville, Shoreview, and Crystal for municipal street projects that were completed in either 2019 or are underway in 2020. A summary of those prices are provided in Attachment B. He stated it is important to note the pricing is for projects involving approximately 1,600 to 10,000 tons of material and that will produce an overall lower unit price due to economy of scale. He cautioned a comparison between Attachments A and B and urged the Council to keep in mind that unit pricing that is more reflective of Arden Hills' typical projects in the past have are for approximately 150 to 600 tons of material. 3. A summary of city street segments that could potentially be resurfaced by the department. Public Works Director/City Engineer Blomstrom emphasized that Public Works staff was willing and prepared to proceed with this work as directed by the City Council. Public Works Director/City Engineer Blomstrom directed the City Council to Attachment A and specifically data for the 2015 project. He noted there was limited documentation for the 2015 project as compared to earlier projects in the city. Prior to this meeting and upon further research of past invoices for the 2015 project, he noted that while the project was listed at 75 tons the actual material amount was closer to 310 tons, and that the labor hours spent were closer to 250 hours versus 320 hours. He noted this important change to Attachment A as this lowers the external costs for the project closer to $63 and brings the total costs including labor closer to $91 which is substantially less than the $228 figure as previously indicated in the table. Mayor Grant asked if all the streets in pink were potentially proposed for this year. Public Works Director/City Engineer Blomstrom reported this was the case. Mayor Grant questioned if the City could purchase additional pavement from a supplier already working in the City through a bid alternate to drive the price of the street projects down.