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DRAFT I --zSRZEN HILLS Approved: September 14, 2020 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 17, 2020 5:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Note: On March 201, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Todd Blomstrom, Finance Director Gayle Bauman, Community Development Manager/City Planner Mike Mrosla, Associate Planner Joe Hartmann, Deputy City Clerk Jolene Trauba Also Present via Telephone: Aaron Nielsen from MMKR 1. AGENDA ITEMS A. Segregation of Duties Finance Director Bauman stated that during the audit presentation in June a question was brought up regarding the audit finding the City continually gets on Segregation of Duties and what the City would need to do to reduce or eliminate this comment. The City receives a material weakness finding related to Segregation of Duties primarily caused by the limited size of the City's finance department staff. It is not unusual for a City of our size to receive this finding. This comment is not just looking at possible fraud and intentional acts, but also ensuring proper financial reporting and the prevention of honest errors. Even knowledgeable staff is capable of coding or classifying an entry incorrectly. This is why it is always best that multiple individuals are trained in each area so that no one individual can have responsibility to execute a transaction,