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PAGE 11 <br />PURCHASING – QUICK REFERENCE GUIDE <br /> <br />This section is designed as a quick reference for the purchasing procedures. The following <br />outlines the step by step procedures for purchases. <br /> <br />x Determine the need for commodities and services. <br />x Research the cost of purchase. <br />x Check the budget to determine that there is sufficient money available for the purchase. <br />x If there is not sufficient money available for the purchase, see the Finance Director for the <br />drafting of a possible Agenda Report. <br />x Determine into which category the purchase falls. <br /> <br />A minimum of two verbal quotations must be obtained whenever possible on purchases. <br /> <br />VALUE REQUIRED, <br />AS PRACTICABLE <br />CITY MANAGER OR HIS/HER <br />DESIGNEE APPROVAL <br />REQUIRED <br />COUNCIL <br />APPROVAL <br />REQUIRED <br />Reimb. to <br />Employees <br />No Quotations <br />Necessary NO NO <br />$0 - $7,499 Two or More Verbal <br />Quotations YES – refer to purchase limits NO <br />$7,500 - $24,999 Two or More Written <br />Quotations YES YES <br />$25,000 - $174,999 Two or More Written <br />Quotations YES YES <br />$175,000 or more Advertise for Bids YES YES <br /> <br /> <br />VALUE REQUIRED, <br />AS PRACTICABLE <br />APPROVALS <br />NEEDED <br />Reimb. to Employees No Quotations Necessary Department <br />$0 - $4,999 Two or More Verbal <br />Quotations Department <br />$5,000 - $9,999 Two or More Verbal <br />Quotations <br />Department <br />Finance <br />City Administrator <br />$10,000 - $24,999 Two or More Written <br />Quotations <br />Department <br />Finance <br />City Administrator <br />City Council <br />$25,000 - $174,999 Two or More Written <br />Quotations <br />Department <br />Finance <br />City Administrator <br />City Council <br />$175,000 or more Advertise for Bids <br />Department <br />Finance <br />City Administrator <br />City Council <br />