Laserfiche WebLink
PAGE 2 <br />All purchases of merchandise, materials, equipment, and repair or maintenance services of <br />$175,000 or more must be purchased on a formal bid basis and meet all procedural requirements. <br />The Council must approve all bid awards. <br /> <br />The City reserves the right to reject any or all bids if it determines such rejection to be in the best <br />interest of the City. The acceptance of the bid may be based on a number of factors, including: <br />cost, demonstrated working experience in the specific area, past experience with the City, overall <br />quality of work, and in emergency situations. <br /> <br />Exception to this policy may be made in order to maintain continuity of services, their in-depth <br />knowledge of the City’s operations or systems, the uniqueness of the services offered, and in <br />emergency situations. Examples include, but not limited to: Auditing Services, Financial <br />Services, Engineering Services, Legal Services, Maintenance Contracts, Building Maintenance, <br />Architectural Services, and other similar services. Exception can also be made if the project <br />requires unique skills or if bids cannot be obtained due to lack of interest from the vendors. It is <br />the responsibility of the department head to document the rationale for the vendor selection, <br />particularly when the lowest bid is not accepted and/or if a bid was only received or obtained from <br />one vendor. <br />