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PAGE 2 <br />All purchases of merchandise, materials, equipment, and repair or maintenance services <br />exceeding of $175,000 or more must be purchased on a formal bid basis and meet all procedural <br />requirements. The Council must approve all bid awards. <br /> <br />It is not the policy of the City to accept the lowest bidding vendor.The City reserves the right to <br />reject any or all bids if it determines such rejection to be in the best interest of the City. The <br />acceptance of the bid may be based on a number of factors, including: cost, demonstrated <br />working experience in the specific area, past experience with the City, overall quality of work, and <br />in emergency situations. <br /> <br />Exception to this policy may be made in order to maintain continuity of services, their in-depth <br />knowledge of the City’s operations or systems, the uniqueness of the services offered, and in <br />emergency situations. Examples include, but not limited to: Auditing Services, Financial <br />Services, Engineering Services, Legal Services, Maintenance Contracts, Building Maintenance, <br />Architectural Services, and other similar services. Exception can also be made if the project <br />requires unique skills or if bids cannot be obtained due to lack of interest from the vendors. It is <br />the responsibility of the department head to document the rationale for the vendor selection, <br />particularly when the lowest bid is not accepted and/or if a bid was only received or obtained from <br />one vendor. <br />