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12-14-2020-R
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12-14-2020-R
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x Finally, it should be noted that the Roseville City Council could at any time <br />decide to no longer be the lead agency for Metro-INET and a result, breakup <br />Metro-INET and let members figure out how to best provide IT services for their <br />organization. It should be pointed out that Roseville City Council has not <br />discussed doing this, but it is always a potential concern in the future. <br />Having Metro-INET as a joint powers entity does provide members more direct control over <br />governance of Metro-INET, including costs, personnel, and policies and takes away <br />uncertainty of the future of Metro-INET. <br /> <br />In 2020, a sub-committee of Metro-INET members met to work on a draft of the joint powers <br />agreement. Working with Attorney Jim Strommen of Kennedy and Graven, the sub- <br />committee finalized the JPA document. The sub-committee shared the draft JPA agreement <br />with the League of Minnesota Cities General Counsel and the League of Minnesota Insurance <br />Trust staff for their review. They suggested several changes to the document that have been <br />incorporated into the final versions. Finally, the sub-committee distributed the draft document <br />to all members so that their specific city/board attorney could review the document. To-date, <br />we have not received any significant comments that changes the document. <br /> <br />The highlights of the joint powers agreement are as follows: <br />• The initial members of the JPA will be the current members of Metro-INET <br />• JPA is planned to become effective on 1/1/2021 <br />• Metro-INET will be governed by a Board of Directors with each member having a <br />Director and Alternate designated <br />• Metro-INET board meetings subject to open meeting law <br />• Each member will have the number of votes equivalent to its share of the budget <br />• Members will not be allowed to vote if they are in default of their financial obligation <br />or violation of IT security policies <br />• Metro-INET board will meet at least four times (Jan., April, July, Oct.) annually <br />• Metro-INET board will have officers elected to 3-year terms <br />• Metro-INET board will have power take all action in establishing and managing the <br />operations of Metro-INET <br />• Metro-INET board will enter into a contract with a member to serve as the fiscal and <br />operations agent for the organization <br />• Metro-INET board will hire an executive director who will be responsible for day-to- <br />day operations <br />• The executive director will have broad authority to run the operations of Metro-INET <br />• The executive director can be terminated by a 2/3 vote of the Metro-INET board <br />• The Metro-INET board will establish an executive committee consisting of the 5 <br />board officers. The fiscal agent and Executive Director will serve as ex officio <br />members of the executive committee in an advisory and non-voting capacity <br />• The executive committee would meet on a more frequent basis and work on duties as <br />assigned by the board such as the budget and administrative issues <br />• The JPA outlines the schedule for the creation and consideration of the annual budget. <br />• The JPA creates 3 different classes of charges
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