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1 <br /> <br />DATE: January 11, 2021 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Dave Perrault, City Administrator <br /> <br />SUBJECT: City Hall HVAC Project Payment No. 1 to Air Express <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />$303,800 $13,490 of $280,783 Building/Equipment Fund <br /> <br />Council Should Consider <br /> <br />The Council should consider approving Payment No. 1 to Air Express for the City Hall HVAC <br />Project in the amount of $13,490.00. The Council should also authorize the Finance Director to <br />carry over any unused budget for this project from 2020 to 2021, since the majority of the work <br />will be completed in 2021. <br /> <br />Discussion <br /> <br />On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in <br />the amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the <br />project for a total project cost of $280,783). The contractor has completed $14,200.00 of the <br />work, and is requesting payment, less five percent ($710.00) in retainage, in the amount of <br />$13,490.00. The City’s engineering consultant, Paulson and Clark, has reviewed and agrees with <br />the payment request. <br /> <br />Budget Impact <br /> <br />This payment is inline with the expected cost of the project and will not have an adverse effect <br />on the budget. <br /> <br />Attachment <br /> Attachment A: Application and Certificate for Payment <br />Attachment B: Schedule of Values <br /> <br />CONSENT ITEM – 7D <br /> <br /> MEMORANDUM <br />