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ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 21, 2020 13 Mayor Grant requested further information on the cities that complete direct payouts. City Administrator Perrault listed the cities that complete direct payouts versus those that pay into HCSP’s. MOTION: Councilmember Scott moved and Councilmember Holmes seconded a motion to extend the City Council meeting to 8:15 p.m. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant stated he supported leaving the separation plan as is. Councilmember McClung reported the State of Minnesota does things the same as the City of Arden Hills. For this reason, he supported the plan remaining as is. Councilmember Holmes explained she supported making a change. Councilmember Scott supported paying employees out. Councilmember Holden suggested this matter be revisited by the City Council in one year. F. Hiring Interviews and Council Participation City Administrator Perrault stated the Personnel Committee requested the City Council discuss the role of the Council during the recruitment process for new employees, specifically whether or not the Council should sit in on interviews. The City is a Plan A city, which means Council retains ultimate authority when it comes to the hiring process, although some parts are delegated to staff. Typically, the Council is only involved in the interview process for department head level and above positions, however the Council could pass a policy that would outline when and how Council will be involved in the interview process, or Council could amend proposed authorizations to post on a case-by-case basis. The most hiring and termination policy could be formally amended and language added regarding Council attending hiring interviews. Mayor Grant commented this may be supervisory or maybe more. He indicated the Personnel Committee wanted to receive a Council response. Councilmember Holmes reported the Personnel Committee discussed this recently. She felt the goal of who to hire has differed between staff and the Council. For this reason, the committee was proposing the Council participate in the interview process for positions that interact with the City Council. Councilmember McClung commented it was his understanding that for director level positions, the Council would be involved and this would be addressed when the job posting was approved by the Council. Councilmember Holmes stated she did not believe this was the case. She explained she asked to attend an interview and was not allowed.