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Page 1 <br /> <br />DATE: March 8, 2021 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> <br />FROM: Dave Perrault, City Administrator <br /> <br />SUBJECT: City Hall HVAC Project Payment No. 3 to Air Express <br /> <br />Budgeted Amount: Cost to Date: Funding Source: <br />$303,800 $160,075 of $280,783 Building/Equipment Fund <br /> Council Should Consider <br /> Motions to approve, table, or deny the following: <br /> <br />• Payment No. 3 to Air Express for the City Hall HVAC Project in the amount of $134,710. <br /> <br />All items need a simple majority for action unless otherwise noted. <br /> Discussion <br /> On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the <br />amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project <br />for a total project cost of $280,783). The contractor is requesting payment, less five percent ($7,090) <br />in retainage, in the amount of $134,710. The City’s engineering consultant, Paulson and Clark, has <br />reviewed and agrees with the payment request. Previous payments made to the contractor and the <br />requested payment are below: <br /> <br />Payment #Work Completed Retainage Payment <br />Payment #1 14,200$ 710$ 13,490$ <br />Payment #2 12,500$ 625$ 11,875$ <br />Payment #3 141,800$ 7,090$ 134,710$ <br />Total to date 168,500 8,425 160,075 Budget Impact <br /> This payment is inline with the expected cost of the project and will not have an adverse effect on the <br />budget. <br /> Attachment <br /> <br />Attachment A: Application and Certificate for Payment <br />Attachment B: Air Express Invoice for Payment <br />Attachment C: Schedule of Values <br />CONSENT ITEM – 7C <br /> MEMORANDUM <br />