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ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 15, 2021 10 Interim Public Works Director Swearingen reported the next piece of equipment is the International Plow Truck, Unit 120. In January 2020, this vehicle encountered engine problems during a snow plowing event which triggered early replacement of the truck. Council approved replacement last year but COVID caused delays in many industries, and the City was not able to obtain the equipment in 2020 so the replacement of this unit has been carried over to 2021. Interim Public Works Director Swearingen said next is the replacement of the 1997 Toro Groundsmaster, Unit 409. Unit 409 is used for trail and off-road mowing including climbing steep hills. It has 2,929 hours of operation and parts are becoming difficult to find. The CIP includes a budget of $60,000 for this equipment in 2021. Looking at preliminary quotes, replacement of this equipment will be well under budget. Interim Public Works Director Swearingen said the Toro “Z” mowers are in the trade in program, currently trading in on a three year cycle. Unit 458 has 597 hours, Unit 459 has 673 hours. Staff recommends continuing replacement of these machines every 3 years to minimize down time costs and maximize trade in value. Interim Public Works Director Swearingen stated the next piece of equipment is the portable message board. The mounted message board on unit 210 has become obsolete and almost unusable. A trailer mounted unit would be more versatile and safer. The CIP includes a budget of $16,000 for this equipment, based off of a quote received last year. Interim Public Works Director Swearingen said the last piece is a portable light tower. Public Works staff is currently working in dark conditions loading and unloading trucks during after hour emergencies. The equipment follows OSHA safe work space compliance. The CIP includes a budget of $10,000 for this equipment. Interim Public Works Director Swearingen explained the Capital Improvement Program for equipment purchases was restructured in 2020 to allow for early replacement of the snow plow Unit 210. Attachment A provides the annual and total five-year financial impact for the current CIP. Staff requests direction from the City Council regarding gathering current quotes to move forward with purchasing the presented equipment. He would also like to move forward with a fleet management program. Mayor Grant asked where they proposed to store the portable light tower. Interim Public Works Director Swearingen felt there was space inside the building or the back lot but would defer to the Public Works Superintendent for his plan. Councilmember Scott was in favor of moving forward with all items as presented. Councilmember Holden said she won’t approve these unless there is a fleet management plan. Mayor Grant asked about Unit 120 maintenance. Interim Public Works Director Swearingen said the repairs were being done to get the vehicle through the summer.