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Page 1 DATE: April 12, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: City Hall HVAC Project Payment #4 and Change Orders #3 - 4 to Air Express Budgeted Amount: Cost to Date: Funding Source: $303,800 $170,050 of $280,783 Building/Equipment Fund Council Should Consider Motions to approve, table, or deny the following: • Payment # 4 to Air Express for the City Hall HVAC Project in the amount of $9,975 • Authorize Change Orders # 3 and 4 All items need a simple majority for action unless otherwise noted. Discussion On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project for a total project cost of $280,783). The contractor is requesting payment, less five percent ($525) in retainage, in the amount of $9,975. The City’s engineering consultant, Paulson and Clark, has reviewed and agrees with the payment request. Previous payments made to the contractor and the requested payments are below: Payment #Work Completed Retainage Payment Payment #1 14,200$ 710$ 13,490$ Payment #2 12,500$ 625$ 11,875$ Payment #3 141,800$ 7,090$ 134,710$ Payment #4 10,500$ 525$ 9,975$ Total to date 179,000$ 8,950$ 170,050$ There are two Change Orders included in this request, one for $700, which is for additional unforeseen work on existing piping that was necessary to move the project forward (see Attachment C), this work has already been completed. The third larger Change Order for $6,221 is for additional work on the control system that has not been completed yet, but is recommended by the City’s consulting engineer. A brief summary on Change Order #3 is below (see Attachment B). CONSENT ITEM – 6D MEMORANDUM