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Page 1 <br />DATE: May 24, 2021 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Dave Perrault, City Administrator <br />SUBJECT: City Hall HVAC Project Payment #5 to Air Express <br />Budgeted Amount: Cost to Date: Funding Source: <br />$303,800 $204,440 of $280,783 Building/Equipment Fund <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />•Payment # 5 to Air Express for the City Hall HVAC Project in the amount of $34,390. <br />All items need a simple majority for action unless otherwise noted. <br />Discussion <br />On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the <br />amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project for <br />a total project cost of $280,783). Two changes orders were previously approved, bringing the expected <br />cost to $275,481.00 ($5,302 of remaining contingency). The contractor is requesting payment, less five <br />percent ($1,810) in retainage, in the amount of $34,390. The City’s engineering consultant, Paulson <br />and Clark, has reviewed and agrees with the payment request. Previous payments made to the <br />contractor and the requested payments are below. <br />Payment # Work Completed Retainage Payment <br />Payment #1 14,200$ 710$ 13,490$ <br />Payment #2 12,500$ 625$ 11,875$ <br />Payment #3 141,800$ 7,090$ 134,710$ <br />Payment #4 10,500$ 525$ 9,975$ <br />Payment #5 36,200$ 1,810$ 34,390$ <br />Total to date 215,200$ 10,760$ 204,440$ <br />Budget Impact <br />This payment is in-line with previously approved project costs. <br />Attachment <br />Attachment A: Certificate for Payment #5 <br />Attachment B: Schedule of Values <br />CONSENT ITEM – 7C <br />MEMORANDUM