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________________________________________________________________________________________________________ Page 1 of 5 PUBLIC HEARING – 8E MEMORANDUM DATE: August 23, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Senior Planner SUBJECT: Planning Case # 21-016 – No Public Hearing Required Applicant: Bolton & Menk Property Location: 3900 Bethel Drive Request: Site Plan Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: A public hearing is not required for Site Plan Review. The Council shall consider holding a public hearing to allow an opportunity for comment on Planning Case 21-016 for Site Plan Review for Bethel University to update the scoreboard and sound system adjacent to the stadium field and track located in the southern quadrant of the Bethel University Campus. The City Council will be asked to make a formal decision regarding the application under Agenda Item 9E. Approval of a Site Plan Review requires an affirmative vote of three councilmembers. Background 1. Overview of Request Bethel University was approved a Conditional Use Permit Amendment on May 3, 2021 for stadium field upgrades which included the addition of a new track around it and practice fields to be converted into multi-purpose fields in the southern quadrant of their main campus at 3900 Bethel Drive. The CUP Amendment application noted that Bethel University was proposing changes to the scoreboard. Conditions of the CUP Amendment approval were that a separate permit shall be required for the scoreboard and that prior to replacement of sound system, Bethel University would be required to submit new sound system plans to the City Council for approval. The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable scoreboard with a sound system fully contained within the accessory structure.