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ARDEN HILLS CITY COUNCIL WORK SESSION — MAY 16, 2022 7 City Administrator Perrault said if they do the build out it would probably be in about 1 'h years. This is a very preliminary discussion. Councilmember Holmes indicated only phase one was necessary now. Public Works Director/City Engineer Swearingen noted that he used to work upstairs. It was nice when there were others there and he sees the benefit of having everyone from the same department on the same floor. City Administrator Perrault felt it would be necessary to move Public Works upstairs especially when TCAAP begins and they add additional staff. Councilmember Holden asked how many recreation employees they would hire. City Administrator Perrault replied they are planning for one lower level person and a Parks and Recreation Director. Mayor Grant suggested they build an office upstairs and everyone else gets a cubical. Councilmember Holmes said they could make the cubes upstairs smaller and the cubes downstairs bigger. City Administrator Perrault proposed that the Accounting Analyst move to an office, and there would still be a vacant office for a Senior Planner. However, if they hired a Community Development Director, the Accounting Analyst would likely move back out of the office. But that would be during the second phase where they would possibly be knocking down a wall and adding more cubes. Councilmember Radziej was in favor of having a game plan, even if it has to change. Councilmember Scott wondered if there would be a lack of conference rooms. City Administrator Perrault felt they were doing pretty well with the conference room upstairs, the smaller one downstairs, the Council chambers, and the lower level space. Councilmember Radziej wondered how often the lobby waiting area is utilized. City Administrator Perrault said there may be two to four people, but most of the time it's not very utilized. Deputy City Clerk Trauba added that it depends on the number of meetings there are with outside people coming in, and that in the evening Parks and Rec activities like dance will cause the lobby to be full. Councilmember Radziej said he was thinking of a smaller meeting room in that area.