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Page 1 of 2 AGENDA ITEM – 1D MEMORANDUM DATE: July 18, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Hazelnut Park Parking Lot Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council should consider providing direction on the Hazelnut Park Parking Lot project. Background The City Council received an update on the Hazelnut Park Parking Lot at their June work session, that memo is attached for reference and background. Following that discussion, Staff was instructed to engage with the Gathering Place and work through high-level details of reconstructing the parking lot. Staff has identified what it believes are the main deal points (see below) that are agreeable to both the Gathering Place and the City. Should the Council agree, Staff will move forward with finalizing an agreement for future approval between the Gathering Place and the City, this agreement would replace the existing one: • The Gathering Place will turnover approximately 28% of the existing parking lot to the City for parkland (future use will be determined by the City) • Members of the public will continue to have the right to park in the lot to utilize the adjacent park, trails, and other public facilities • The City will lead a project to have the remaining portion of the parking lot rehabilitated • The full cost of the project will be split 50/50 between the City and the Gathering Place (total currently estimated at $245,000); the Gathering Place may choose to have their portion of the project assessed over a pre-determined length of time or pay at time after completion • For a period of 20 years, the City will crack-seal and/or sealcoat the parking lot on a pre- determined schedule • For a period of 20 years, the City will annually fill minor potholes in the parking lot that can be reasonably filled as determined by the City