07-26-22-PTRC Minutes - Laserfiche WebLink

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Parks, Trails & Recreation Committee Meeting Minutes July 26, 2022 Page 5 A motion was made by Chair Hinton and seconded by Committee Member Deitz to have staff move forward with creating a QR code to use in the parks and other places to facilitate a parks survey. Motion passed 6-1. C. Website Request Tracker Staff Liaison Vaughan stated that residents go to the City website to report a concern. In the Public Works section it could be something such as a parks or facility maintenance concern, or a tree inspection. When a concern is reported it is directly routed to the Public Works staff, who create a work order for the appropriate staff to complete. Committee Member Poelzer said the process works smoother if you have an account set up. She felt the thing that stops people from reporting is the number of blank spots on the form, however not every blank needs to be filled in to make a report, as most information can be added in the comments. You get an automatic email response saying your concern was submitted and staff gets back to you to say what was done about your concern. Committee Member Dietz was curious about the volume of request tracker submittals. Staff Liaison Vaughan said he wasn’t sure as he was only forwarded concerns having to do with recreation, but he could find out that information. D. Volunteer Update Committee Member Poelzer said the process is working well and staff has been very responsive in getting information to the volunteers and organizing with other staff. Chair Hinton asked if there were enough projects to give to volunteers. Staff Liaison Vaughan said he is always open to ideas for volunteers, and committee members could create lists as they are walking through their specific parks. For instance, he was thankful to have a list about what needed to be done at Floral Park when the group from Kansas City needed a last minute project. Committee Member Poelzer said with a list she could also get in touch with her contacts to suggest potential projects for their groups. She noted there are two forms that need to be completed by anyone that volunteers. She suggested that committee members keep their forms on file with staff. Staff Liaison Vaughan highlighted recent volunteers from Boston Scientific, Rolling Hills Church in Kansas City along with resident volunteer George Kruse, and a church group from Washington state. Chair Hinton suggested that volunteers receive a safety vest so others could see they were official volunteers, as a token of appreciation and possibly for liability purposes.