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The improvements for this project are anticipated to include funding derived from special <br />assessments. The special assessment process must follow the City's current special assessment <br />policy and maintain compliance with the requirements of Minnesota Statutes 429. A preliminary <br />assessment roll will be prepared as part of the feasibility report. The policy states that the City will <br />assess fifty percent of the costs associated with bituminous overlay for a typical residential street <br />section on a unit basis. The feasibility report will include a review of special assessment rates <br />applied to past projects in the City of Arden Hills. Staff will review anticipated special <br />assessments with the City Council prior to completing the feasibility report. <br />Preliminary Project Schedule <br />The following is a preliminary project delivery schedule for the 2024 PMP project. A refined <br />project schedule will be provided within the feasibility report. <br />Resolution Ordering a Feasibility Report <br />March 13, 2023 <br />Issue RFP for Feasibility Report <br />March 15, 2023 <br />Approve Professional Services for Feasibility <br />April 10, 2023 <br />Informational Meeting/Open House #1 <br />June 1, 2023 <br />Work Session Discussion <br />June 19, 2023 <br />Accept Feasibility Report, Call for Hearing <br />June 26, 2023 <br />Improvement Hearing, Order Plans & Specs <br />July 10, 2023 <br />Issue RFP for Engineering Design <br />July 11, 2023 <br />Approve Engineering Design Agreement <br />August 14, 2023 <br />Work Session Discussion <br />October 16, 2023 <br />Informational Meeting/Open House #2 <br />November 2, 2023 <br />Work Session Discussion (if -needed) <br />December 18, 2023 <br />Approve Plans, Advertisement for Bids <br />January 8, 2024 <br />Call for Assessment Hearing <br />February 12, 2024 <br />Assessment Hearing <br />February 26, 2024 <br />Accept Bids and Award Construction Contract <br />February 26, 2024 <br />Start Construction <br />April 22, 2024 <br />Construction Final Completion <br />November 15, 2024 <br />Staff would like to discuss consideration of direct selecting engineering consultant Bolton & Menk <br />for professional services to complete the feasibility report, design of project plans and <br />specifications, and construction administration. Typically, the City has chosen the engineering <br />consultant by distributing a Request for Proposal (RFP) to a pool of 5 to 7 candidates, then City <br />staff evaluates and grades each proposal. Bolton & Menk has been the engineering consultant on <br />the 2021 PMP and the Old Snelling Street and Trail Improvement project (2022 PMP). Both <br />projects were very successful and overall City staff received positive feedback from residents <br />involved. City staff has become familiar with Bolton & Menk's team and Bolton & Menk is <br />familiar with the City's PMP project process and Assessment Policy. If directed by Council, staff <br />will reach out to Bolton & Menk to receive a proposal directly. Staff will then review the proposal <br />and negotiate, if necessary, to ensure the City is receiving a quality service at an appropriate rate. <br />If staff would like to consider Bolton & Menk for professional services, an item will be bought to <br />Page 4 of 5 <br />