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Page 1 of 2 <br /> <br />INFORMATIONAL ITEM – 4D <br /> <br />MEMORANDUM <br /> <br />DATE: March 20, 2023 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Dave Perrault, City Administrator <br />SUBJECT: Public Inquiry Language Update <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br /> <br />For Council Consideration <br /> <br />Council should consider providing direction on the Public Inquiry portion of agendas. <br /> <br />Background <br /> <br />At a previous work session, the City Council discussed the Public Inquiry wording on the Council <br />agendas; that memo is attached for background (see Attachment A). Following that discussion, <br />Staff was directed to review the language and provide a condensed version that still generally <br />meets the guidelines of decorum and time. The language below was drafted and reviewed by the <br />Mayor and City Attorney. Barring any changes, Staff will utilize this language on future agendas. <br /> <br />Proposed: <br />This is an opportunity for citizens to respectfully bring to the Council’s attention any items which <br />are relevant to the City. In addressing the Council, you must first state your name and address for <br />the record. Comments shall be limited to three (3) minutes or less. Written documents may be <br />distributed to the Council prior to the start of the meeting to allow a more timely presentation. <br />Council will generally not respond at the same meeting where an issue is initially raised by a <br />member of the public but the Council may refer the issue to staff for further research and possible <br />report or action at a future Council meeting. <br />For reference, below is the existing language: <br />This is an opportunity for citizens to bring to the Council’s attention any items which are relevant <br />to the City. In addressing the Council, you must first state your name and address for the record. <br />To allow adequate time for each person wishing to address the Council, speakers must limit their <br />comments to three (3) minutes. To facilitate a timely meeting, a speaker that is repeating, or <br />agreeing with, a previous comment should simply state such and forego a longer comment. If a <br />large number of citizens wish to speak, the Mayor may shorten the individual comment period.