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,-ARZEN HILLS <br />MEMORANDUM <br />DATE: May 15, 2023 <br />AGENDA ITEM — 3F <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Dave Perrault, City Administrator <br />SUBJECT: Agenda Setting Discussion <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />For Council Consideration <br />Council should consider providing direction on future agenda setting. <br />Background <br />The City Council requested this be added to a worksession for discussion. Traditionally, the Mayor <br />and City Administrator have worked on setting the agenda. Also, at the beginning of a meeting, <br />Council has the opportunity to amend the agenda as needed. Council may want to discuss if any <br />changes should be made, and how it should be formalized. If Council wants a written policy <br />prepared, Staff can draft one and have it available for approval at the next Council meeting. <br />Staff did reach out to a few surrounding cities on their process, a summary of their processes is <br />below: <br />• Shoreview: formal policy, items must be submitted to the City Manager by Tuesday the <br />week prior to the meeting. <br />• Mounds View: informal policy, Council generally adds future items at a worksession with <br />the support of at least one other Councilmember, needs a simple majority for future <br />discussion. Mayor has exception to add items as needed. <br />• New Brighton: informal policy, Staff driven. <br />• White Bear Township: no formal policy. <br />• Falcon Heights: formal policy, Mayor or two Councilmembers may add an item with at <br />least eleven days notice. All requests from Mayor or Council must first be reviewed at a <br />Council workshop before being placed on a regular meeting. <br />Page 1 of 2 <br />