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5 City of Arden Hills Request for Proposals For Legal Services June 2023 • Specify if the firm is seeking to provide both civil and prosecution services or only one, and the associated for one or both services. Note, the City uses two different firms currently and may choose to continue with this model or combine with one firm. • State the rate for meeting attendance, whether hourly or otherwise. • Identify the minimum increment of time billed for each service, e.g. telephone calls, correspondence, personal conference. • Define the type and unit rates for reimbursement of expenses such as mileage, reproduction of documents, and word processing charges. VIII. Professional References Provide three (3) professional references for the individual designated as City Attorney, including addresses and work telephone numbers. References should be currently employed public agency officials or agents. IX. Evaluation and Selection Process The selection committee will be composed of the City Administrator, Assistant to the City Administrator/City Clerk, the Director of Finance, the Director of Community Development, and the Director of Public Works. The qualifications for the top candidates will be verified and references will be checked. In reviewing proposals, the city will carefully weigh the following: • Depth and breadth of experience and expertise in the practice of law, specifically in those areas most often encountered in municipal government operations. • Capability to perform legal services promptly and in a manner that permits the City Council and staff to meet established deadlines and to operate in an effective and efficient manner. • Degree of availability for quick response to inquiries that arise out of day-to-day operating questions or problems. • Degree to which firm and individual attorneys stay current through continued professional development and active communication with practitioners in the municipal law field. • Communication skills. • Cost of services. • Other qualifications/criteria as deemed appropriate. The contract will require that the individuals or law firm selected as City Attorney maintain general liability, automobile, workers’ compensation, and errors and omissions insurance. The contract will also contain provisions requiring the selected individual or law firm to indemnify the city and provide that the City Attorney is an independent contractor serving at the will of the City Council. Other required provisions will include the City Council’s right to terminate the agreement, at its sole discretion, upon the provision of notice. The City requires compliance with Equal Opportunity regulations and therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state, or