05-15-23-WS - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORK SESSION — MAY 15, 2023 4 Mr. Morast stated they looked at other contracts and bumped the unit prices up to accommodate the size of the jobs. They tried to get as many real -world numbers as possible. Discussion ensued regarding extending the bid timeline and the overall budget. Mr. Morast noted they must use the CDBG funds this spring/summer. Councilmember Holden wondered if the bids came back over budget if the ICWC could do a portion of the work. Public Works Director/City Engineer Swearingen didn't think there would be a line item they would gain from by using ICWC, but they could look at trail improvement costs. Mayor Grant stated the trail portion could be a bid alternate. He was looking to have some flexibility in case the bids come in high. They could have the bids come in as one and separate parks because of the CDBG funds at Arden Manor. Councilmember Holden felt the parks need to be redone and if the bids were over $20,000- $30,000 she would be OK with it. Public Works Director/City Engineer Swearingen commented that they could take the color choices to the PTRC meeting the next evening for a vote, and the formal approval from Council would be at the next regular meeting. City Administrator Perrault stated the bid structure will need to be ready for the next meeting. B. Ribfest Discussion Minnesota Building and Construction Trades Council Member Olson stated he was representing the Yellow Ribbon Committee. They have 15 trade affiliates around the state, and the Minnesota Building and Construction Trades Council oversees their administrative policies. The Yellow Ribbon objective is to make sure they are partners with their service members, veterans and families to be sure they are taken care of before, during and after deployment. They plan to use the proceeds from a ribfest to react to requests from Yellow Ribbon communities. They established a 501(c)3 called Building Strong Communities. Mr. Olson said they are proposing a competitive ribfest with members of the various labor unions, yellow ribbon communities, and yellow ribbon organizations at the headquarters of the 34t' Red Bull Infantry Division in Arden Hills, Saturday, September 16. They have approval from the National Guard. There will be parking on the east and back of the National Guard complex with 415 paved spots and some unpaved areas. The event site plan includes space for up to 30 rib competitors, 20 sponsors in 1OX10 tents, and two stages for music and entertainment. One stage would be specific to the military, and one for other entertainment and festival announcements. They hope to have some sport team mascots and other personalities. There will be static displays of equipment used in the construction trades, the Army National Guard recruiting, the Ramsey County Sheriff and local fire department. They intend to have a beer and refreshment tent. Mr. Olson acknowledged they will need to provide proof of insurance and a permit from the State of Minnesota to hold a 50150 raffle. They will be working with a Ramsey County licensed caterer