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II. PUBLIC DATA ACCESS PROCEDURE <br /> The Act, gives all members of the public, the right to inspect and have copies of public data that <br /> the City maintains. <br /> A. Right to Access Public Data. <br /> Any person has the right to inspect and copy public data. The person requesting public <br /> data also has the right to have an explanation of the meaning of the data. The person <br /> requesting public data does not need to state his or her name or give the reason for the <br /> request. <br /> B. Form of Request. <br /> The request for public data must be in writing to the Responsible Authority. Requests <br /> can be submitted online via the City's website at <br /> https.11www.cityofardenhills.orgIFormCenter/General-Forms-3/Request-for- <br /> Information-47 or by submitting the City's Request for Information/Minnesota <br /> Government Data Practices Act form (see Exhibit 4) via email, U.S. mail, fax or in <br /> person. <br /> C. Time Limits. <br /> Requests. Requests for accessible public data will be received and processed only <br /> during normal business hours. <br /> Response. If copies cannot be made at the time of the request, data must be supplied <br /> to the requestor within a reasonable time (Minnesota Rules 1205.0300). <br /> D. Fees. <br /> Fees may be charged only if the requesting person asks for copies. If the request is for <br /> 100 or fewer black and white, letter or legal size paper copies fees will be charged <br /> according to the City s standard photocopying policy attached as Exhibit 2. <br /> For more than 100 or fewer black and white, letter or legal size paper copies or electronic <br /> transmittal of data, the fee will include the actual cost of searching for, retrieving and <br /> copying or electronically transmitting the data. The fee may not include time necessary to <br /> separate public information from non-public information When calculating employee time <br /> for making copies, the hourly wage of the lowest-paid employee who is able to search for, <br /> retrieve, and make the copies shall be used. <br /> The responsible authority may also charge an additional fee if the copies have commercial <br /> value and are a substantial and discrete portion of a formula, compilation, program, <br /> process or system developed with significant expenditure of public funds. This additional <br /> fee must relate to the actual development costs of the information. <br /> The City may require pre-payment for copies of data (Advisory Opinion 04-068). <br /> 190435v1 <br /> 5 <br />