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ARDEN HILLS CITY COUNCIL – JUNE 12, 2023 7 2024. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts was reviewed. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Resolution 2023-031 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. The motion carried (5-0). B. Resolution 2023-032 Accepting Bid and Authorizing Award Of Contract To Peterson Companies, Inc. – Arden Manor Park and Floral Park Improvements Project Chris Harrington, HR Green, stated on April 12, 2021, City Council approved Resolution 2021- 017 supporting the City’s application for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15, 2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park Hardcourt. At the November 22, 2021 Council meeting, the PSA with HR Green was approved to design and construct Arden Manor Park and Floral Park Hardcourt. On October 24, 2022, Council approved the PSA Amendment with HR Green to add the Floral Park playground structures and park equipment to the overall project. On May 15, 2023, the 95% design plans were presented to Council at the Work Session for final comments. On May 22, 2023, the plans and specifications were approved by the City Council and pursuant of Resolution 2023-027, bids were opened on June 5, 2023. Mr. Harrington explained primary elements of improvements at each park are play structure replacement, play structure container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter improvements and other amenities. If the project is to move forward, the anticipated schedule would allow for construction to start this summer and final completion late Fall of 2023. Mr. Harrington reviewed the three bids that were received. All of the bids are higher than the Engineer’s estimate which is $489,617.63. The low bid is 67% higher than the engineer’s estimate. Council may decide to approve the park improvement items as presented or Council may choose to table this item to discuss at an upcoming Work Session. If Council chooses to table the item, discussion can be had about downsizing the scope of the project by removing certain items proposed in the current plan. Because there is not an existing contract signed with the low-bidder (Peterson Companies), they would also have to agree to a modified change in scope of the project for it to move forward. The CDBG funds related to Arden Manor Park must be used in 2023. Councilmember Rousseau noted this bid was requested back in April. She questioned why the amounts came in so much higher than anticipated. Mr. Harrington reported the range between the bids was a concern to him. He noted he looked into what could be causing the prices to be higher, which included dewatering. He explained excavation near sensitive infrastructure was also a concern. He stated that neither dewatering nor excavation near sensitive infrastructure ended up having any major impact on the bid price. He stated there was volatility in pricing in the construction environment and he believed this was the major source for the high bids. In addition, he believed he under adjusted for inflation.