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ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 20, 2023 10 Public Works Director/City Engineer Swearingen said he has heard they do but he hasn’t seen it. Councilmember Holden thought there was some information gathered by WSB that should be available to use. Public Works Director/City Engineer Swearingen felt the meter readers are starting to indicate an increase in failures, they could go another year to see what the numbers are for 2023, but he would highly recommend they switch out the readers. City Administrator Perrault added they anticipated doing the consultant work in 2024 and the actual roll out in 2025. Public Works Director/City Engineer Swearingen noted that if Council wanted to be proactive they could begin the process this year. The EPA report needs to be completed by October, 2024. Discussion continued regarding gathering information for the EPA, radio signals and current troublesome meter readings. Mayor Grant directed staff to get back to the Council after they looked for the WSB information. Public Works Director/City Engineer Swearingen said he would wait on hiring a consultant until they were absolutely sure they were moving ahead with replacements, just because of how fast technology changes. He could bring the item back in June, 2024 to hire a consultant, and begin replacement in fall of 2024 with completion in the winter of 2025. 6. PULLED ITEMS FROM INFORMATIONAL A. Data Practices Policy Review Councilmember Monson asked for an explanation of the process of what happens when a data request is made. Assistant to the City Administrator/City Clerk Hanson said the Council generally wouldn’t find out about a data request unless it was about them. Requests range from building permits, planning cases, employee wage requests, and rental registration. Requests usually come in through the City’s website and are directed to admin staff. Requests are tracked by year. There have only been a few that involve the Council. City Administrator Perrault added that if they got a data request for Council information, it would be forwarded to him and he would send it to the Council so they’re aware of it. He would work with councilmembers to get the information. Request are filled within a reasonable amount of time, generally within 10 days, depending on how complicated they are. Personnel type d ata requests someone makes about themselves have a deadline of 10 days. Councilmember Holden asked if the statute listed in red was the full statute or just a part of it.