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07-24-23-R
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07-24-23-R
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7/24/2023 6:10:07 PM
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Prepared by: Bolton & Menk, Inc. STAKEHOLDER COORDINATION <br />2024 PMP Street & Utility Improvements ǀ 0T1.130168 Page 8 <br />V. STAKEHOLDER COORDINATION <br />Private Utilities <br />A private utility coordination meeting will be held with private utility companies that have <br />facilities within the project area to understand the presence of existing overhead or <br />underground facilities and plans for infrastructure upgrades or necessary relocations during <br />the final design phase of the project. Based on the scope of this project primarily being a <br />rehabilitation project, major conflicts are not anticipated but will be verified during the final <br />design process. <br />Public Involvement <br />A resident questionnaire was mailed out in April of 2023 to properties within the proposed <br />construction area. The questionnaire provided residents and property owners with an <br />opportunity to provide feedback on the proposed improvements and identify existing <br />information on the project area. The feedback received included a lot of property specific <br />information, but several common themes were also identified from the returned <br />questionnaires. These common themes were used to develop a summary of the survey which <br />includes concerns over the condition of the trail system throughout the neighborhood, <br />concerns over impacts to irrigation systems and dog fences, concerns over how the project <br />will be assessed, requests to minimize construction impacts, issues with the slope of existing <br />driveways and the curb at their driveway entrance, and existing drainage issues. These <br />surveys were considered during the development of this feasibility report and items within the <br />scope of the project were incorporated to address the feedback received. It should be noted <br />that to align with city policy, potential damage to irrigation systems will be repaired as part of <br />the project by the selected contractor, however, potential damage to dog fences is the <br />responsibility of the homeowner to repair. <br />The resident questionnaire and survey summary can be found in Appendix D. <br />The second opportunity for public involvement will be at a public open house scheduled for <br />August 8th, 2023. Feedback from the open house will be considered and incorporated into the <br />final design as directed by city staff. <br />A third public informational meeting will be held after the final design is better defined but <br />prior to construction of the project. <br />VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS <br />All work on the project is anticipated to take place within existing city right-of-way or easements. <br />However, after completing final design, it is possible that temporary easements may be necessary to <br />construct the project. This will be evaluated in detail towards the end of the final design process to <br />identify any temporary easement needs, particularly as it relates to the work beyond the roadways. <br />The project area is within the jurisdiction of the Rice Creek Watershed District (RCWD) and <br />therefore requires compliance with their rules and regulations. A meeting was held with RCWD <br />staff on June 26th, 2023 to understand how their rules and regulations apply to the proposed project. <br />The project falls under the Public Linear Project category for Stormwater Management rules and <br />therefore stormwater management is not required unless the project disturbs greater than one acre <br />of underlying native soils. Being that the project is primarily a rehabilitation project and plans to <br />leave the existing aggregate base and/or reclamation material in place, the disturbance to underlying <br />native soils is currently calculated to be under the one acre threshold and stormwater management <br />permitting is not anticipated. An Erosion & Sediment Control Plan permit will be required through <br />the RCWD associated with the project’s erosion control plan.
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