08-14-23-R - Laserfiche WebLink

Home Browse Search

V. STAKEHOLDER COORDINATION A. Private Utilities A private utility coordination meeting will be held with private utility companies that have facilities within the project area to understand the presence of existing overhead or underground facilities and plans for infrastructure upgrades or necessary relocations during the final design phase of the project. Based on the scope of this project primarily being a rehabilitation project, major conflicts are not anticipated but will be verified during the final design process. B. Public Involvement A resident questionnaire was mailed out in April of 2023 to properties within the proposed construction area. The questionnaire provided residents and property owners with an opportunity to provide feedback on the proposed improvements and identify existing information on the project area. The feedback received included a lot of property specific information, but several common themes were also identified from the returned questionnaires. These common themes were used to develop a summary of the survey which includes concerns over the condition of the trail system throughout the neighborhood, concerns over impacts to irrigation systems and dog fences, concerns over how the project will be assessed, requests to minimize construction impacts, issues with the slope of existing driveways and the curb at their driveway entrance, and existing drainage issues. These surveys were considered during the development of this feasibility report and items within the scope of the project were incorporated to address the feedback received. It should be noted that to align with city policy, potential damage to irrigation systems will be repaired as part of the project by the selected contractor, however, potential damage to dog fences is the responsibility of the homeowner to repair. The resident questionnaire and survey summary can be found in Appendix D. The second opportunity for public involvement will be at a public open house scheduled for August 8t1i, 2023. Feedback from the open house will be considered and incorporated into the final design as directed by city staff. A third public informational meeting will be held after the final design is better defined but prior to construction of the project. VI. RIGHT-OF-WAY, EASEMENTS, AND PERMITS All work on the project is anticipated to take place within existing city right-of-way or easements. However, after completing final design, it is possible that temporary easements may be necessary to construct the project. This will be evaluated in detail towards the end of the final design process to identify any temporary easement needs, particularly as it relates to the work beyond the roadways. The project area is within the jurisdiction of the Rice Creek Watershed District (RCWD) and therefore requires compliance with their rules and regulations. A meeting was held with RCWD staff on June 26', 2023 to understand how their rules and regulations apply to the proposed project. The project falls under the Public Linear Project category for Stormwater Management rules and therefore stormwater management is not required unless the project disturbs greater than one acre of underlying native soils. Being that the project is primarily a rehabilitation project and plans to leave the existing aggregate base and/or reclamation material in place, the disturbance to underlying native soils is currently calculated to be under the one acre threshold and stormwater management permitting is not anticipated. An Erosion & Sediment Control Plan permit will be required through the RCWD associated with the project's erosion control plan. Prepared by: Bolton & Menk, Inc. 2024 PMP Street & Utility Improvements I OT1.130168 STAKEHOLDER COORDINATION Page 8