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CONSENT ITEM — 8G <br />EN HILLS <br />MEMORANDUM <br />DATE: August 28, 2023 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: Lucas J. Miller, Assistant Public Works Director <br />SUBJECT: 2022/2023 Tree Plan Project — Payment No. 2 <br />Budgeted Amount: Actual Amount: Funding Source: <br />$ 117,640.00 $117,640.00 Park Fund — Tree Replacement funds <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />Payment No. 2 for the 2022/2023 Tree Plan Project to Margolis Company in the <br />amount of $35,434.50. <br />• Authorize Finance Director to complete all corresponding budget adjustments to reflect <br />approval of additional tree work with Margolis. <br />Back2round/Discussion <br />On August 22"d, 2022, City Council approved Awarding the 2022 Tree Plan Project construction <br />contract to Margolis Company. <br />On March 20th, 2023, City Council gave direction to add 31 additional trees to the Margolis <br />contract in 2023, at the work session utilizing the remaining funds in the tree fund of $47,420. Of <br />these trees, 29 were placed along Highway 96 and 2 within Hazelnut Park. <br />The project is approximately 95% complete. The entirety of the trees have been installed, along <br />with mulch and topsoil, and the project is substantially completed. Five percent is being withheld <br />from the work completed 2023 in accordance with the contract documents for inspection of the <br />trees and watering during the establishment and warranty period. Payment No. 2 is in the <br />amount of $35,434.50. Staff recommends that Council approve Payment No. 2 (Attachment A). <br />Page 1 of 2 <br />