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ARDEN HILLS CITY COUNCIL — AUGUST 14, 2023 5 Public Works Director/City Engineer Swearingen explained on July 24, 2023, the City Council adopted Resolution 2023-038 receiving the feasibility report and calling for a public hearing to consider proposed improvements for the 2024 PMP Street and Utility Improvements Project. Projects involving special assessments generally require two public hearings commonly known as an Improvement Hearing and an Assessment Hearing. The subject hearing for August 14 is the improvement hearing. The purpose of the improvement hearing is for the City Council to discuss a specific local improvement before ordering it done. The second public hearing is the assessment hearing which is scheduled after the project has received contractor bids to provide property owners an opportunity to express concerns about the actual special assessments. He stated engineering consultant Brad Fisher with Bolton & Menk would be presenting further information regarding this item to the Council. Brad Fisher, Bolton & Menk, commented further on the scope of work that would be completed for the 2024 Street and Utility Improvement Project. He described the infrastructure maintenance work that would be completed noting new parallel parking bays would be added along Royal Lane and Floral Park. He discussed the differences between a reclamation project versus a mill and overlay. The water quality and pond cleanout improvements included in the project were reviewed, along with the train and retaining wall rehab. He provided an overview of the comments that were received at the public open house that was held on August 8. The estimated total project costs and special assessments were discussed and staff recommended the Council hold an improvement hearing. Councilmember Holden asked how good the estimate was. Mr. Fisher commented on the process that was used to estimate this project, noting this was based on the cost for recent projects with an inflation factor for next year. Councilmember Holden requested further information on what residents would and would not be paying for. Mr. Fisher reported residents would be paying for 50% of the road improvements while the City would be paying for 100% of all utility work. Councilmember Holden questioned how the City would address the driveway and roadway grading concerns. Mr. Fisher explained the roadway grade would remain as is. He noted this project would only include spot replacement for curb and gutter. Mayor Grant inquired how mailboxes will be handled. Mr. Fisher stated the contractor was responsible for maintaining access to mailboxes and trash services. When these services can't be maintained, temporary services have to be arranged by the contractor. Councilmember Monson asked how long the street reconstruction project would take.