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CONSENT ITEM — 8F <br />,-i DEN HILLS <br />MEMORANDUM <br />DATE: September 25, 2023 <br />TO: Honorable Mayor and City Councilmembers <br />David Perrault, City Administrator <br />FROM: Lucas J. Miller - Assistant Public Works Director <br />SUBJECT: City Hall Parking Lot Improvements — Change Order No. 1 and Payment No. 3 <br />Budgeted Amount: Actual Amount: Funding Sources: <br />$300,000.00 $306,455.51 Equipment & Building Fund <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />Change Order No. 1 for the City Hall Parking Lot Improvements Project for Bituminous <br />Roadways, Inc. in the amount of $8,633.46. <br />Payment No. 3 for the City Hall Parking Lot Improvements Project to Bituminous <br />Roadways, Inc. in the amount of $43,640.88 which includes Change Order No. 1. <br />Background/Discussion <br />On March 21, 2022, City Council approved Resolution 2022-016 awarding the construction <br />contract to Bituminous Roadways, Inc. in the amount of $233,650 for the City Hall Parking Lot <br />Improvements. The proposed project includes installation and repairs to ADA concrete sidewalk <br />and ped ramps, drainage improvements, security camera and lighting upgrades, and a new <br />bituminous paved surface. This project also includes installation of additional conduit and <br />handhole adjacent to a parking stall for a "future" EV charging station if desired at a later date. <br />The project did require some extra subgrade corrections to the site to remove unforeseen, non - <br />compactible soils and a thickening up of the bituminous roadway section in some areas. Also, <br />additional footage of underground wire for the new light bases, where existing wiring ended up <br />being unsalvageable and needed to be replaced, required an additional two handholes, as well. <br />There were a number of other minor items that ran under or over quantity as broken down within <br />Attachment B showing actual quantities as placed in the field. The net overage for all the <br />overruns/underruns equated to $8,633.46. All these quantities were reviewed by staff in the field <br />and considered reasonable. Staff recommends that Council approve Change Order No. 1. <br />Page 1 of 2 <br />