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CONSENT ITEM — 8B ,-iIZEN HILLS MEMORANDUM DATE: September 25, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Interim Policies — Flexible Scheduling and Dress for Your Day Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The proposed interim policies regarding flexible scheduling and dress for your day effective from the date of approval through December 31, 2024. Discussion At the September Worksession, the City Council discussed possible interim policies relating to flexible scheduling and the current dress code at City Hall. This was following recommendations from the Personnel Committee on policy changes to help retention and boost employee morale. These changes are not permanent changes, but will be in -effect for a little over one year. Next fall, City Staff will review these changes and make a recommendation to the Personnel Committee and City Council on whether or not to make the changes permanent, additional changes, or to remove the policies all together. At any time, either of these interim policies may be revoked by the City Council or City Administrator without prior notice. The language for the interim policies is below: Flexible Scheduling To ensure employee availability and accountability to the public the City serves, all full-time employees (exempt and non-exempt) are to be at work or available to the public and co-workers during the hours of 9 a.m. to 3:30 p.m., at least four days per week, unless away from the work site for a work -related activity or on approved leave. Employees choosing to work a schedule other than the typical schedule (i.e. City Hall's normal operating hours) must have written approval from their supervisor and Department Head. Alternate schedules may include, but are not limited to: eight hour days differing from the normal operating hours, four nine -hour days with one half day, five nine -hour days with a specific day off every other week, or four ten-hour days. Employees with either a half or full day off according to their flexible schedule should not expect that their day off will be Monday or Friday. Schedules will be approved based on the needs of the City, and not all employees will be eligible to work a schedule other than the normal City Hall operating hours. An employee's Page 1 of 1