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CONSENT ITEM — 8E ,-i DEN HILLS MEMORANDUM DATE: October 9, 2023 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Professional Services for Pavement Condition Data Collection Budgeted Amount: Actual Amount: Funding Source: $20,000 $12,000 Street Maintenance (PIR) Council Should Consider Motions to approve, table, or deny the following: • Professional services with GoodPointe Technology, LLC for gathering pavement condition data in the amount not -to -exceed $12,000. Background/Discussion At the September 18, 2023 work session, City Council discussed moving forward with collecting pavement condition data on City streets in 2024 via automated survey equipment. At the work session, the item was presented with a quote submitted by Infrastructure Management Services (IMS) which was the contractor that the City used for these services in 2021. Since that meeting, City staff was informed by GoodPointe Technology, LLC that they now provide these automated survey services. GoodPointe Technology is the company that owns the pavement management software ICON which the City uses to store and analyze pavement related data. Staff requested a proposal from GoodPointe Technology which is provided as Appendix A. City staff reviewed the proposal and verified that the process is similar to the services provided in 2021. The added benefit with using GoodPointe Technology is they will enter the data directly into the ICON software, where before, City staff had manually entered the data for each street. The overall contract cost with GoodPointe is $8,000 less than the proposal from IMS as presented at the work session. City staff recommends approving the professional services with GoodPointe Technology, LLC in the amount not -to -exceed $12,000. The proposed timeline for this work is to collect data Spring 2024 and receive the final data by Mid -Summer 2024. Page 1 of 2