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ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 23, 2023 2 City Administrator Perrault said as a part of the SCORE grant, the majority of our newsletters have to include recycling information, stormwater is similar. Councilmember Rousseau would like to have highlights from the accomplishments from the committees at least quarterly. She would like to have an introduction of new staff members. Councilmember Holden wanted to make sure the policy statement includes current and future items. She didn't think they needed a liaison since staff was making all of the decisions but there are hot issues that Council could submit so it can be put in the newsletter. She asked if the email seven days in advance of the deadline could say which articles are mandatory such as items for Ramsey County, versus which items are optional. She asked for the definition of"development proj ects". City Administrator Perrault said those would be business openings, project approvals and other Community Development news. Councilmember Holden wondered if the PMP, budget, volunteers, or road updates would fall under development projects. Senior Communications Coordinator Cardona said the list wasn't intended to be included in every edition but those type of items would be included when needed. Councilmember Holden asked about the Impact section under Article Guidelines. She said sometimes there are things that impact only certain neighborhoods and should be in the newsletter, but they wouldn't be a large portion of the audience. Senior Communications Coordinator Cardona responded that they would try to communicate something like that to the neighborhoods individually. A small project that doesn't impact the greater community would probably not be included in the newsletter. He said there are some exceptions, like the upcoming I&I project. That is only in a specific neighborhood. He would also ask staff Directors for their discretion on what would be important to the city. Councilmember Holden thought they could look at the format. She liked New Brighton's newsletter, she felt it was easier to read. Councilmember Monson agreed they could look at that. Senior Communications Coordinator Cardona said he would be happy to look at format changes. Councilmember Holden thought the committee members should go through their staff liaison to suggest articles, rather than submitting directly to the Senior Communications Coordinator. Senior Communications Coordinator Cardona agreed. He didn't want all the committee members to reach out to him. He explained they added an additional step to the review process to have a proofreading by a Customer Service Specialist to look for errors.