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ARDEN HILLS CITY COUNCIL—NOVEMBER 13, 2023 2 Councilmember Fabel stated he did not recall the Council had formally adopted or taken action on how items are to be added to the agenda. He thought that the Council would be resolving this matter at a future retreat through a formal policy. Mayor Grant explained there was a policy in place that was followed by the Council earlier in the year. Councilmember Fabel did not believe this to be true because the Mayor had added a minor item to an agenda recently. Mayor Grant stated he did not recall adding an item to the agenda. Councilmember Holden reported when she asked to add a TCAAP Discussion to the agenda in February, March and April, she was told because the group did not have the information or resources, this matter should be discussed at a worksession first. She believed this norm should continue to be followed. Mayor Grant recalled that Councilmember Monson recommended items should be brought to a worksession before discussion at a regular meeting. Councilmember Monson stated she believed this was a different situation. She explained what was provided previously regarding the TCAAP topic had no clarification. She agreed with Councilmember Fabel that no policy had been formalized regarding how items are to be brought to an agenda or worksession meeting. She supported the Council holding the LMCIT meeting in order to gain clarity. She indicated she was not the PTRC liaison and therefore she would defer the recommendation on this item to Councilmember Rousseau. Councilmember Holden indicated she was given a letter with vague information. She was not clear who spoke to this individual and therefore she did not support this item being placed on the agenda. City Administrator Perrault asked what motion the Council was taking action on at this time. Mayor Grant stated there were no motions yet. He explained he respected the reason why Councilmember Rousseau wanted this item on the agenda. He commented generally when the Council wants something on the agenda, it is placed on the agenda, subject to approval of the Council. However, Councilmember Holden made a motion stating she was not in favor of doing this and he seconded this motion. He reported the item was now under discussion. Councilmember Fabel supported deferring to Councilmember Rousseau because she was the liaison for the PTRC. The motion to not allow this motion to be placed on the agenda failed 2-3 (Councilmembers Fabel,Monson and Rousseau opposed).