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<br />ARDEN HILLS CITY COUNCIL - JANUARY 8, 2001 <br /> <br />10 <br /> <br />. <br /> <br />Councilmember Grant stated he understood Councilmember Larson's position, but he was going <br />to vote in favor of this applicant's request. <br /> <br />Councilmember Aplikowski suggested getting the building management in to address this issue <br />as soon as possible. <br /> <br />C. Website Development Task Force Recommendations <br /> <br />Roger Aiken explained upon Council's request, the web site construction, design, oversight <br />responsibilities, web development, ongoing operational issues, and initial costs were explored by <br />Committee. A packet was presented to Council containing a general outline of the initial Arden <br />Hills website and page examples, a general matrix that outlines the process considerations for <br />development, and a possible phasing of steps to meet basic goals. A budget was not included <br />since the initial development was planned to be worked into existing staff time and consultant <br />help would be sought on a pro-bono basis from the community. Future phases would include <br />evaluations and budgets. <br /> <br />. <br /> <br />Mr. Aiken stated the phasing reflects the two main goals of the web site; the first being <br />informational, and the second being transactional. The initial phase of development would <br />concentrate on development of the site and internal procedures to maintain it in a quality manner <br />at a minimum of time expenditure. Once this stage could be implemented and evaluated, the <br />possibilities for further use of the web site and the inherent savings to the City should be <br />explored. Phase two and three should be considered after some review and demonstrated value <br />of the initial web site. Real cost savings and improved services would be most likely realized <br />with the further development of the transactional stages of the Site. <br /> <br />Mr. Aiken recommended that phase one actions be implemented as soon as possible. The <br />Committee also recommended the Web Site task force continue as a planning and operational <br />body to facilitate development. <br />Mayor Probst asked for clarification regarding informational and transactional references. He <br />asked if phase one would be the informational phase and stage two the transactional phase. Mr. <br />Aiken responded that was correct; that was what they were envisioning. He stated it may go <br />faster than anticipated because technology kept getting easier. He stated the major benefits were <br />enhancing staff time by relieving them of some minor duties and allowing them to go to higher, <br />better use duties. This would come in the transactional phase. He stated the initial costs were <br />basically quite small. <br /> <br />. <br /> <br />Councilmember Aplikowski indicated she was excited about the website development because of <br />finally getting to the point of putting information out to citizens by this method. <br />Mr. Aiken stated it should work out fairly well and pretty quickly once they received the <br />appropriate assistance. He stated the City was going to get out a fairly simple format for ease of <br />use. He stated the initial site would probably not have all ofthe items fully mapped out in the <br />secondary pages, but the secondary pages would all be there ready to add on to in the future. <br /> <br />Councilmember Rem stated one of the more interesting brainstorming sessions the task force had <br />was going through the layout of the website and realizing how much of it was already on paper at <br />