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. . . ARDEN HILLS CITY COUNCIL - JANUARY 8, 2001 13 ' Mayor Probst asked ifthe City should consider rebidding this. Mr. Brown stated the base bid amount was competitive and rebidding it probably would not change the figures much. Mr. Brown stated he felt comfortable with the base bid because it was competitive looking at the market and it was good winter work. Also, if it was rebid, they run into the difficulty of spring time and the possibility of having the bids come in higher. Mayor Probst asked if the City could absorb the additional costs. Mr. Post responded the City had the funds for the additional costs. Councilmember Larson asked what was the policy regarding the Jay Brothers bid. He asked if Jay Brothers had made the mistake. He stated it made sense if Jay Brothers had failed to get the bid in time to the City, but inquired ifthere was any possibility the City could still look at that bid. Mr. Post replied he had not had any contact with Jay Brothers regarding their bid, but in fairness to the other bidders, it was the responsibility of the contractor to see that the bid was received by the City Engineer at the designated bid opening location on time. Councilmember Larson asked if the City knew what the circumstances were surrounding the bid being received late. Mr. Post replied he did not know. Mr. Stafford stated the bid was brought in to the City Hall at 10: 15 a.m., which was not the sated location for bids to be accepted. The bid opening was at the BRW offices not at City Hall. Mayor Probst stated this was the procedure, and ifthey would have opened the bid, the City could open itself up to a bid protest. Councilmember Grant asked clarification regarding the $117,000.00 for sanitary sewer and sewer line testing and sealing and trenchless spot repair of the sanitary sewer mains flowing into lift station #8. He asked how extensive that was. Mr. Brown explained the layout of the lift station and stated they were testing and sealing the trunk line that heads north along Highway 51 toward County Road E and the industrial area. He explained they expect a lot of infiltration in this area. He stated the repairs can be accomplished from above ground would not disturb anything. He stated the trenchless technology, which previously was very expensive, is getting more reasonable in cost. Councilmember Grant asked if the repair would extend the life of the line. Mr. Brown replied that was correct. The initial benefit should be savings in treating infiltration. Some of the costs, approximately $6,000.00 would be reimbursed from the Metropolitan Council. Mayor Probst stated the total cost to MCES for processing services was approximately $40 - 50,000.00 - $60,000.00 per quarter. Mr. Post replied that amount was per month. The annual cost was approximately $475,000.00 per year. Mayor Post stated this project could result in flow reduction savings of approximately 3 - 4% percent per year.