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ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION — JANUARY 8, 2024 8 Councilmember Rousseau would like to do note cards for Q&A and put them together if there are multiple questions on a topic. She wondered if Community Members were ever put above the Council on the org chart. Mayor Grant said to also include Businesses at the top of the chart. Councilmember Rousseau asked what the game plan for THC, Committees and Commissions and NYFS. City Administrator Perrault replied that he would be crafting those, they would be simple overviews. Discussion ensued with comments for changes to the presentation slides. Senior Communications Coordinator Cardona clarified that the Q&A would be on note cards handed out to attendees. He asked if they were sending postcards to businesses only or also to residents. After discussion is was decided to send postcards to businesses only. Senior Communications Coordinator Cardona stated that if they had other changes to work directly with the staff person for that department. He would have the final version of the presentation and scripts for everyone the week before the event. D. Public Works Maintenance Flexible Schedule Discussion Public Works Director/City Engineer Swearingen explained that at a previous Council meeting Staff was directed to request a proposal from the Public Works Maintenance Workers regarding a flexible schedule. The proposal would be to define the winter months as the first full week of November to the last full week of March, and summer hours defined as any days outside of winter hours. Proposed summer hour times: 6:30 am to 3:30 pm Monday — Thursday, Friday 6:30 am — 10:30 am. Winter hours proposed: 7:00 am to 3:00 pm Monday — Friday. He approved this schedule, there was no loss of working hours, but downtime in the middle of the day would be shortened. There would be longer work days during summer hours Monday — Thursday and Friday would be utilized as a short maintenance day and regrouping/setting up for the next week. Councilmember Rousseau was fine with the changes. Councilmember Holden reminded them that the City doesn't allow workers until 7:00 am, and they need to make sure staff follows the same rules. She wondered if they could do this as a trial. City Administrator Perrault said ultimately this wouldn't require Council approval as Superintendent Frid and Director Swearingen would be allowed to set the maintenance employee schedule, but it may require a Personnel Policy change. If Council is comfortable with this, it could be done with a trial period and if it works out it could be made permanent or adjusted. It isn't intended to be a union negotiated contract item. Mayor Grant thought the contract said management sets the hours so they're not giving that up.