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<br /> ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES <br /> NOVEMBER 19, 2001 3 <br /> . ADMINISTRATION DEPARTMENT <br /> City Hall Maintenance <br /> City Administrator Lynch explained proposals were requested from six (6) cleaning <br /> services and were narrowed to just three for the new City Hall. .CoverAlls proposal is <br /> being recommended with a cost of$1,063 a month for cleaning for 5 days a week. <br /> Staff was directed to present this item on the Consent Calendar but would like to see the <br /> work schedule proposed by CoverAll. <br /> Proposed Technolo2:V Policy <br /> Mr. Parrish stated that due to the technology upgrades at the City Hall, a need for a <br /> Technology Policy has been established. Mr. Parrish noted the Technology Policy <br /> mainly addresses liability issues for the City and governs specific use for certain items. <br /> Mr. Parrish indicated the policy basically states to use common sense since all activities <br /> are monitored, and it outlines acceptable uses. Mr. Lynch noted a draft policy has been <br /> distributed to all employees and a meeting was held to review this policy as well. <br /> Staffwas directed to include this on the Consent Calendar at the December 10 meeting. <br /> Review of Emer2:encv Operations Plan (EOP) <br /> . Mr. Lynch noted he reviewed the City's EOP based on information he received on how to <br /> review these plans. Mr. Lynch's comments are on Page three (3) of the handout, with the <br /> most immediate underlined. He noted this building was built with the express purpose of <br /> running on a mobile emergency generator in the event of an emergency. <br /> Mayor Probst recommended that either the City Administrator or delegated staff review <br /> the EOP and make a recommendation on whether it can be completed by city Staff or if a <br /> task force should be appointed. <br /> Maintenance and Operations Superintendent Position <br /> Mr. Lynch indicated he had previously approached the City Council regarding the <br /> Maintenance and Operations Superintendent position and was requested to provide an <br /> organizational structure to depict his proposed plans. Mr. Lynch said he spoke with Jim <br /> Perron, current Public Works Foreman, who indicated his desire to move into this new <br /> position, but there was concern over the speed of implementation. Mayor Probst asked if <br /> Jim Perron would be willing to move into the position at a lower salary now with <br /> potential adjustments to the salary pending Labor Relations Associates review of Pay <br /> Equity Points compliance. <br /> Councilmember Grant noted we are not moving forward with the new organizational <br /> structure formally. He also noted he would like to see what the financial impact of this <br /> new organizational structure will be. <br /> . <br />