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CONSENT ITEM — 8K <br />,-ARZEN HILLS <br />MEMORANDUM <br />DATE: January 8, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Dave Perrault, City Administrator <br />FROM: David Swearingen, P.E. Public Works Director / City Engineer <br />Lucas J. Miller, Assistant Public Works Director <br />SUBJECT: Old Highway 10 Watermain Repair Invoice <br />Budgeted Amount: Actual Amount: Funding Source: <br />$50,000.00 $34,897.71 Water Utility Fund <br />Overage: $128,843.74 <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• Payment of the invoice from Valley -Rich Co., Inc. in the amount of $34,897.71. <br />Background/Discussion <br />On Sunday November 19, 2023, City staff were completing routine rounds/lift station checks and <br />found both water towers struggling to keep up with demand. Staff began checking for a <br />watermain break, focusing on off -road or ditches that could have a break but not as obvious to <br />the public. At approximately 12:00pm, staff found the water break just north of Wedgewood in <br />the west ditch of Old Highway 10. Staff were able to throttle down gate valves and were directed <br />to coordinate with Valley Rich to excavate. After the affected residents were notified, water was <br />shut down at approximately 3:30pm and Valley Rich began the excavation, utilizing AHPW <br />dump trucks, vac truck, traffic control, and onsite direction. The excavating conditions were very <br />poor and there was a lot of 12" mainline length to drain. The excavation continued to <br />approximately midnight, when the cause of the leak was found. An 8" wet tap gate valve saddle <br />had split from the 12" mainline. By the time this was found, parts to correctly repair the issue <br />were not available until the following morning. Staff and Valley Rich temporarily repaired the <br />line so service could be restored for the remainder of the night to the following morning. <br />On Monday November 20, 2023, residents were again notified of a water shut down to do the <br />final repair. At 10:00am, the necessary parts were delivered to the site and installed. Water <br />service was restored to the residents by 1:00pm. Flushing, backfilling, site restoration, and <br />cleanup was completed at 6:00pm. <br />Staff has reviewed the invoice (Attachment A) and recommends that the City proceed with the <br />approval of payment in the amount of $34,897.71. <br />Page 1 of 1 <br />