01-23-2024 PTRC AGENDA PACKET - Laserfiche WebLink

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UNFINSHIED BUISNESS – 4A MEMORANDUM DATE: January 23, 2024 TO: Parks, Trails and Recreation Committee FROM: Jill Anderson SUBJECT: 2024 PTRC Procedure and Planning Discussion Action Requested: Review memo and attachments below. Come prepared to discuss specific and actionable projects and goals to prioritize in 2024. Background In years past, the City Council has requested the PTRC create and present a Work Plan. Typically, these workplans are created in the beginning of the year and presented to the Council by PTRC members at a work session in early Spring. This provides the Council an opportunity to provide input on the various projects and priorities of the PTRC for that year. It also provides the Council an opportunity to provide PTRC feedback on project interest, which may help guide PTRC’s resources allocation among projects. An example of the 2022/2023 Work Plan is attached. The Work Plan outlines goals and objectives for the given year. The Work Plan is then used to create a roadmap for discussion purposes and assists the PTRC in focusing their attention and resources on those specific goals and objectives throughout the year. It has been suggested that the PTRC may be more effective as a committee, and helpful to the council, if we prioritize and use a Work Plan. It has also been suggested that, providing a copy of the PTRC Work Plan to Public Works by the end of January each year so that Public Works and maintenance may incorporate PTRC goals into their Work Plan as needed. Over the last year, PTRC has discussed many different projects and interests, including: Free little library; Out door classrooms; Goats; various community events; rain gardens, bathroom locks, etc. I believe that we, as a PTRC, have more interest in taking on larger and more impactful projects. Unfortunately, as a group, we meet (at most) 12 times per year for 1.5 hours. With those time constraints, it is difficult to move projects through, and to accomplish our goals, it is imperative for us to have an organized and focused plan of action. At the recommendation of Council and Staff, and to enable the PTRC to be as effective as possible, I would propose we implement a procedure and structure whereby the PTRC creates