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. . . , . ... MINUTES OF THE ARDEN HILLS SPECIAL COUNCIL MEETING WEDNESDAY, FEBRUARY 22, 1989, 7:00 P.M. - PUBLIC WORKS BLDG. CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:00 P.M. ROLL CALL The roll being called, the following members were present: Mayor Thomas Sather, Councilmembers JoAnn Growe, Nancy Hansen, and Paul Malone. Councilmember Mahowald had notified the members that he would be out of town. Also present: Clerk Administrator Gary Berger, Public Works Supervisor Robert Raddatz, and Administrative Secretary Mary Ann DeLaRosa. RFP DISCUSSION Administrator Berger distributed copies of the six Requests for Proposals that he had received from Springsted, Ehlers & Associates, Juran and Moody, Casserly-Molzahn & Associates, Public Financial Systems, and Publicorp, Inc. The Council noted that they would need more time to review these documents. Berger suggested that perhaps staff could review the proposals and recommend 2 or 3 that the Council should give serious consideration to. He also felt that perhaps a subcommittee made up of perhaps a Finance Committee member, the Treasurer, and a Council person could review the proposals. Councilmember Malone noted that the Finance Committee would meet on February 23 and that he would ask a member if they would like to review the proposals. Councilmember Hansen felt either the Council could review the RFP's or a subcommittee could make a recommendation. Councilmember Growe felt staff and Council should review them. It was suggested that perhaps a Finance Committee member or Treasurer Frank Green could review Councilmember Mahowald's RFP's since he would be out of town until February 27. The Council was agreeable to this idea and noted that they would like to take action on this matter at the March 13 City Council meeting. Councilmember Malone stated he would appoint a volunteer at the Finance Committee meeting on February 23. ISLAND LAKE/GREY FOX ROAD REALIGNMENT The Council acknowledged receipt of a proposed traffic study of Island Lake/ Grey Fox Road realignment as submitted by the City of Shoreview. From an initial review, it appeared as though the only cost to Arden Hills would be $25.000 for installation of a traffic signal at the intersection of Grey Fox Road and Lexington Avenue. Councilmember Hansen noted many complaints at this intersection and felt that all of Lexington should be redone, not only at this intersection. The basic question before the Council was if Arden Hills wanted to participate in the reconstruction of this area. Council asked if the $25,000 included two signal lights, one at Red Fox and the other at Grey Fox Road. It was pointed out that apparently the proposed new Target Store will be paying for the light at Grey Fox Road, and that the $25,00 cost estimate for the City would cover the installation of one signal light only. After further discussion Council directed Clerk Administrator Berger to contact Dwight Johnson, Shoreview City Manager to confirm the proposed improvements, the traffic signal cost for Arden Hills, to find out who pays for the realignment of Grey Fox Road on the Arden Hills side of the street, and to inform Shoreview that Arden Hills will not pay the engineering cost of the proposed realignment. Berger was also directed to contact Planner John Bergly to have him look at the intersection and make sure that no excessive changes are proposed that would adversely affect. or encroach on adjacent property owners. Councilmember Hansen asked how the improvements would affect the gas station and if it would remain in its present location. Councilmember Malone felt there should be no frontage road between Red Fox and Grey Fox Road. Administrator Berger noted that he may be able to have this information in the newsletter packet of Friday, February 24, and possibly this topic could be on the February 27 City Council agenda. He was also directed to check on assessments for this project and determine if there was any MSA funding available, and if the cost is less than 40%, could the City assess the adjacent landowners for the traffic signal. Mayor Sather also suggested that Berger ask for the engineering drawings for Red Fox Road.