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r. ,Minutes of the Arden Hills Council Closed Meeting, November 1, 1988 Page 3 . . SECRETARY (Cont'd) Deputy Clerk lago explained that each of the staff positions in the city should have more than one person trained to perform the duties; currently there is no "back-up" of relief person for any of the positions. . Council concurred to direct Berger to draft a proposal indicating: -The number of hours the receptionist position should be increased. -If the receptionist would be willing to work additional hours. -How many additional hours could be added before the receptionist position receivea benefita. -How the budget could be amended to fund the additional hours. Hansen favored the Administrative Secretary position; she noted the City is growing, Council has made more demands on staff by initiating projects and additional projects are pending in the future that will require a higher level of administrative detail. Winiecki spoke against creating the position of Administrative Secretary; she preferred advertising for an intermediate secretarial position. Iago explained an intermediate secretarial position would require a higher degree of supervision and the administrative secretarial position would create a position whereby the qualified applicant could work independently and with minimal aupervision. . Peck moved, seconded by Winiecki, that Council eliminate the existing ataff poaition of Senior Stenographer. Motion carried unanimously. (3-0) Peck moved, seconded by Hansen, that Council approve the creation of a new staff poaition to be titled "Administrative Secretary" and approve the job description and salary schedule as prepared by the Clerk Administrator and attached. Motion carried. (Peck and Hansen voting in favor; Winiecki opposed) (2-1) Peck moved, seconded by Hansen, that Council authorize the Clerk Administrator to advertise for the position of Administrative Secretary at the established salary range of $8.96 to $11.20 per hour, with the starting salary for the position to be set at $8.96 per hour. Motion carried unanimously. (3-0) Peck moved, seconded by Winiecki, that the Clerk Administrator review the 1989 budget and, to the extent possible, outline where the funds will be transferred within the budget to pay the additional hourly wage for the administrative secretary position. Motion carried unanimously. (3-0) Council concurred to direct the Clerk Administrator to review staffing needs, . determine if the receptionist position should be made full-time and what additional responsibilities would be included in the position. It was suggested the budget be reviewed to determine funding and budget amendments to cover the expense of the staffing proposals. ADJOURNMENT Peck moved, seconded by Winiecki, that the meeting be adjourned at 6:10 p.m. Gary R. Berger Nancy K. Hansen Clerk Administrator Acting Mayor .