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Minutes of the Regular Council Meeting, March 28, 1988 Page 2 USE OF BALL FIELDS; LITTLE LKS. LEAGUE Parks Director Buckley advised Council the request from Little Lakes Little League, for permission to utilize baseball fields in Arden Hills was discussed Committee Meeting of 3-22-88. at the Parks & Recreation Buckley reported that he would be scheduling the fields for the use of the League as much as possible and would be adding use of the North Snelling Park field when completed. - PLANNING COMM. APPTMTS. Council was referred to a memorandum from the Clerk Administrator, 3-25-88, regarding appointments to fill the vacancies on the Planning Commission and Board of Appeals. Morrison reported that Councilmember Winiecki had requested the recommendations and information in the memorandum be forwarded to Council for review. Mayor Woodburn nominated Barbara Piotrowski and Dave Carlson for appointment to the Planning Commission and Vince Linders for appointment to the Board of Appeals. He stated that Barbara Piotrowski would remain as Chair of the Board of Appeals (as per her request). Council questioned if it would be a conflict of interest for an appointee to serve and vote on items at both Planning and Board meetings, and asked if that member would be required to abstain from voting at one of the meetings. Mayor Woodburn adVised there had been previous appointees serving on both . committees and had voted at both meetings. He noted there had not been a problem in the past. Moved by Hansen, seconded by Peck, that Council ratify the appointments of Barbara Piotrowski and Dave Carlson to serve on the Planning Commission and Vince Linders to serve on the Board of Appeals. Motion carried unanimoualy. (4-0) STAFFING; CITY HALL Councilmember Hansen reported on the Council work session meeting held 3-18-88, at 6:30 a.m., at City Hall. She stated that Councilmembers Winiecki, Peck and Hansen were present to discuss the replacement for the Senior Steno position, redistribution of duties among current staff members and the hiring of a part-time receptionist. Hansen advised that the part-time position duties and hours should be prepared by the Clerk Administrator and the position would be to cover receptionist duties and peak work load hours at the City Hall. Hansen also discussed funding for the position with two members of the Finance Committee; she reported that approximately $9,000.00 could be used from the Bonds and Inaurance fund. and spproximately $1.000.00 could be used from Travel. Conference and Schools. Hansen noted there would be some coet savings from hiring . a person for the Senior Steno position at a lower hourly rate than presently being paid to Mrs. Marshall. The Councilmembers discussed the costs for a new typewriter and for transferring computer equipment after hiring the new person. Councilmember Peck questioned the number of hours the Clerk Administrator would suggest as necessary to Cover peak work load time. The Clerk Administrator submitted to Council two options for the part-time position, and costs for 20 hours versus 25 hours, which included PERA and FICA costs (not insurance benefits), assuming the position of Senior Steno would be offered at an approximate starting salary of $8.00 per hour. Morrison reported the current salary for the Senior Steno position is $9.24 per hour. Councilmember Sather questioned if the proposed Finance Officer position was discussed. Councilmembers Peck and Hansen advised that a Finance Officer had been discussed. Hansen suggested a part-time or, shared time individual to be hired in conjunction with another neighboring community. Peck suggested holding further discussion of the Finance Officer until such time as a long-range plan for the City Hall complex was presented. Mayor Woodburn stated Mr. Green was appointed the Chief Finaneial Officer and the Clerk Administrator has traditionally performed the . duties of the position, as outlined in the League Manual. It was his opinion the duties should remain with the Clerk Administrator.