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CONSENT ITEM — 8C EN HILLS MEMORANDUM DATE: March 11, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: 2022/2023 Tree Plan Project — Payment No. 3 & 4 Budgeted Amount: Actual Amount: Funding Source: $ 117,640.00 $117,640.00 Park Fund — Tree Replacement funds Council Should Consider Motions to approve, table, or deny the following: • Payment No. 3 for the 2022 Tree Plan Project to Margolis Company in the amount of $750.00 for the fall tree inspection performed. • Payment No. 4 for the 2023 Tree Plan Project to Margolis Company in the amount of $1,750.50 for release of retainage. Background/Discussion On August 22nd, 2022, City Council approved Awarding the 2022 Tree Plan Project construction contract to Margolis Company. On March 20d', 2023, City Council gave direction to add 31 additional trees to the Margolis contract in 2023 at the work session utilizing the remaining funds in the tree fund of $47,420. Of these trees, 29 were placed along Highway 96 and 2 within Hazelnut Park. The project is 100% complete, except for tree ongoing tree inspections and warranty work. The entirety of the trees have been installed, along with mulch and topsoil. A warranty period is in place for inspection of the trees and watering during the establishment period. Payment No. 3 is in the amount of $750.00 for the annual tree inspection performed and Payment No. 4 is in the amount of $1,750.50 to release retainage withheld for the 2023 Tree Plan Project. Staff recommends that Council approve Payment No. 3 (Attachment A) and Payment No. 4 (Attachment B). Page 1 of 2